Free Forms  

If you would like 8.5x11 versions of the other meeting forms from the book "R.A!R.A! A Meeting Wizard's Approach" which you can edit to meet your needs, do the following:

1. Go to Amazon.com where you purchased the book.

2. Write an on-line review on the book "R.A!R.A! A Meeting Wizard's Approach".

3. Send a copy of your comment in an email body with "send RARA forms" as subject to email listed at bottom of this page.

4. A copy of the forms will be emailed as an attachment to you in a few days.

Forms in the book "R.A!R.A! A Meeting Wizard's Approach" include:

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• Briefing Evaluation / Meeting Evaluation (2 forms on 1 page)

The briefing evaluation may be completed by an audience for use by a communications coordinator to evaluate the effectiveness of non-participatory or low-participation meetings, which are referred to as a briefing, where the plan is to communicate important activities.  The meeting evaluation may be used by meeting facilitators or team leaders to determine if they are conducting effective meetings, which call for active participation from the majority or attendees.

• Group or Team Evaluation (1 form on 1 page)

This evaluation may be used as a weekly or monthly evaluation tool for teams to see where they are in their development cycle.

Reviewing or Printing PDF files

• Opening a File

These files require Acrobat Reader.  To get Acrobat Reader to open these PDF files, please go to http://www.adobe.com/support/downloads/main.html

• Find a Page

One you have opened the PDF file, if you would like to go to a specific page, you can click on the Page tab on the left of window.  This will open a small frame containing miniatures of each page.  You can then scroll down to the page you want and click on it.  It will then become the active page in the larger frame. 

• Print a Page

Find a Page instructions will help you if you wish to print only a specific page, because you will now have the PDF page number.  You may use File, Print and then either choose a Print Range of “Pages from # to #” or “Selected pages” option and click OK to print.

•  Print the Document

To quickly print the entire document, click on the printer icon on the tool bar.  If you want to control printing, then use the File, Print menu options and select “All” before clicking OK.

 Interpreting the Evaluation Results 

• Briefing

·         Facilities/Equipment Statement 1-4 with a score or 4-5 indicate comfort level of room or availability of equipment was not acceptable and should be improved before next use or another location should be planned.

·       Presentations Statement 5-9 with a score of 4-5 indicates the presenters or their use of visuals was not as effective as they could have been in communicating the message.  Delivering or developing presentations training or coaching may be recommended.  Meeting management may also be an option for training.

·      NOTE:  An optional comments section may be added to the evaluation to get ideas for improvement in specific areas from the audience.

• Meeting

·         Roles statement 1-4 receiving a score of 3-5 indicates members need training or coaching on their roles.  If the facilitator scores indicate this need, formal training in meeting facilitation or leadership may be necessary or a mentor/coach assigned to the individual.

·         Process statements 5-10 receiving a score of 3-5 indicates individual members or entire group feel the need for training or coaching on how to hold effective meetings.  Depending upon type of group and their responsibilities, training in idea generation, data gathering, goal setting, process mapping, problem solving, or decision making may be optional training or coaching to be considered.

·         NOTE:  An optional comments section may be added to the evaluation to get ideas for improvement in specific areas from the audience.

• Group/Team

·         Roles statement 1-4 receiving a score of 3-5 indicates members need training or coaching on their responsibilities.  If the leader or sponsor scores indicate this need, formal training in leadership or empowerment may be necessary or a mentor/coach assigned to the individual.

·         Meetings statement 5-8 receiving a score of 2-5 indicates members or entire group need training or coaching on how to hold effective meetings.  Depending upon type of group and their responsibilities, training in idea generation, data gathering, problem solving, and decision making may be options to consider.

·         Group statements 1-4 receiving a score of 3-5 indicates members may need training or coaching related to developing vision/mission/purpose statements, goal setting, process mapping, and action planning or project management. 

·         Specific statement section is where group or sponsor defines a set of statements they wish group to evaluate themselves against.