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20% of the average workday is
spent on important things, while 80% of the workday is spent on things that
have little or no value. In an 8 hour work day, this equates to only
1.6 hours spent on important work!
According to the “Wizard of Whenã”
, using a written task list is a good idea because writing it down frees the
mind for other more creative or productive things than trying to remember
what to do each day. To insure doing the important things, assigning a
priority to each item on the task list is essential. Typically, the items
will have one of three priorities: high, medium, or low. Then do the task
in order of priority assigned: high first, then medium, then if time do
lows. This order helps to insure the accomplishment of important things.
"Those that are comfortable
with technology may prefer the use of a PIM (Personal Information Manager)
application on a computer or a hand held device, such as a PDA (Personal
Digital/Data Assistant), instead of paper. Benefits of using a
technology-based system are: may be able to use a keyboard for inputs, can
do easy search routines, and able to quickly create recurring appointments.
If computer is used, benefits may include: able to upload between
handheld and desk computer, can back-up data to disk, and if part of a
network may be able to interface with others for planning purposes.",
states the “Wizard of Whenã”.
icebreaker that can prove interesting is "Who are you?". One person
volunteers to start by asking someone in the group, "who are you?" The
selected person responds with their name and one other suggested piece of
information. Suggestions include position or job in company if group is
same, company name if various professionals, city of residence, or favorite
sport or hobby. Then others in the group will ask the selected person a
follow-up question to learn more about them. The follow-up questions should
begin with the repeating of the selected person's name. The selected person
should be able to answer each question with no more than three (3) words.
After all questions are asked and answered, the selected person will then
select the next person to answer questions.
Group method: Follow basic procedure above but go around the
group with each person asking a question. Then after everyone has
asked a question, the selected person points to someone opposite them
and starts the cycle again by asking, "who are you?”. Repeat until
everyone has asked and answered questions.
Group Method: Break into smaller groups of 6 each or for entire group
have six different volunteers each ask one question (the original "who are
you?" counts as 1 of the 6) of the selected person. After the sixth
question, the selected person will select a new person by pointing to them
and saying "who are you?" Repeat until everyone has answered and asked
much of our time is
spent in preparation, so much in routine, and so much in retrospect, that
the amount of each person's genius is confined to a very few hours."
- Ralph Waldo Emerson
is available on Workspace Organization
as well from