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According to a university
study, there are more than 11 million formal meetings per day in the United
States - more than three billion meetings per year.
According to the “Wizard of Whenã”
, having meeting roles assigned is essential to effective results.
However, many meeting members do not realize how key to an effective meeting
their participation is. Meeting
members need to understand the purpose of the meeting and the related
problems or issues to be discussed. They need to feel free to provide
input and ideas during discussions. They are responsible for doing
research, taking actions, and helping with decision-making. Members, as
well as the facilitator, are also responsible for the meeting flow
toward achieving the primary purpose and especially for listening
respectfully to others.
on Facilitator Role.
Using a computer to store
meeting records is a good idea in case questions about decisions come up
later or for review if a decision still needs to be made on data or
discussions from previous meetings. Meeting minutes can be typed using
a word processing application and then sent as email attachment to
interested parties. For tracking and recognition
purposes, meeting member actions can be stored in a spreadsheet file or a project
management tool that allows sorting by completion dates or member name.
This makes it easy for group to see how far they have progressed on various
projects, as well as allowing them to see who may have contributed the most.
effort to any projects success.
on Meeting Records.
Meetings may include short learning activities that teach the attendees some useful tip to enhance
their problem solving or team-building skills. One activity that
emphasizes the benefit of working together uses pictures of 20 famous people
cut from magazines. Paste and number 10 pictures onto 2 large sheets
of paper or poster board prior to meeting. Before meeting, post
pictures on opposite sides of the room. At the meeting have everyone
number a sheet of paper 1 through 10 and then try individually to name each
person on the poster on their side of room.
After they have done that individually,
have each side combine into a team and then decide on their team answer for
each number on their poster. Then have each individual grade their
individual results and compare them to the team results. The team result is
usually better then the individual.
usefulness of any meeting is in inverse proportion to the attendance.
" - Lane Kirkland
Need an Experienced
Comments from others using an experienced,
"Shirley is an excellent
facilitator. When facilitating our team, her ability to remain impartial
keeps everyone on track. Her ability to facilitate a productive meeting
better utilizes everyone's time".
"Shirley's energy and enthusiasm are
excellent examples for the rest of us. I have seen many occasions when
Shirley was able to get a group moving just because of the enthusiasm she
showed on the topic at hand. That is very contagious."
"If I had to pick the
people who have had the most impact on the support team, Shirley would be at
the top of the list. Through Shirley's leadership, team was able to set
goals, adopt an organizational structure, and prioritize a list of action
"Shirley is an excellent facilitator and
an expert on teaming. She keeps us on track in Quality Improvement team
meetings, often suggesting different problem solving techniques."