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Electronic Newsletter                 Issue 2005-05


May 2005

In this issue Striking Statistic, Timely Tip, Computer Clue, Group Gathering and Quick Quote


This bimonthly

e-news is made available to further the mission:


To help organizations increase employee and system potential to produce results.”










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Classroom Delivery, 

Consulting Services,  Instructional Design,

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System Support,

and Team Building.


Copyright 2005

 Shirley Lee

All Rights Reserved

A 2004 survey conducted by Developing Patient Partnership and the Institute of Healthcare Management showed close to 9 million appointments are missed each year.


Know anyone having trouble getting to appointments on time?  Are people often arriving late for meetings?  There are worse things than arriving late.  Not getting there at all and/or not notifying others in advance that someone will not be there or that the person may be late is worse.  Why are these things worse?  Because they show bad manners and that the late person is highly inconsiderate of others.   While these things are worse, arriving late is also bad because it not only is inconsiderate; it sends the message that the late person thinks their time is more valuable than the time of others who had to wait for them.  If the late person is a presenter at a meeting, being late also makes them appear disorganized and reflects badly on their presentation no matter how well it was developed or delivered.

     How can people improve arrival time so they will not be late in the future?  When an appointment on to someone’s calendar, they should precede that appointment with another one that includes enough time to gather data, walk to the meeting room, and drive to the location.  Most people allot 15 minutes before a meeting at the building where they work to gather items, think about what they want from the meeting, and walk to the conference room.  For off-site meetings and appointment, just add driving time to those 15 minutes.


There is a lot of technology out there to help with organizing appointments.  Most of this technology can also help keep people on-time to their appointments by having the ability to set an alarm or reminder some period before leaving for the appointment.  To take advantage of appointment systems with reminders, use: a computer with a PIM (Personal Information Manager) application; a hand held device such as a PDA (Personal Digital/Data Assistant); or go the less high-tech route with a printed calendar and an alarmed watch or clock.  Set the high-tech reminders when setting up the appointment.  Set manual alarms for printed calendars at the beginning of the day the appointment is scheduled. 


An activity or icebreaker before a group starts work at a meeting, after a break, or during a celebration can help everyone to get better acquainted and draw closer as a team.  A well-known icebreaker is personal history sharing, where each member of the group gives some background on themselves.  Here are some items to include in history sharing:  name, number of siblings, hometown, unique challenges during childhood (or during career depending on type of group), favorite hobbies, first job, best personal experience (or best job), and worst experience (or worst job).

     If using this icebreaker as a "getting to know you better" verses  "getting acquainted", be sure to have members state 1-2 reasons why they said what they said regarding best and worst experience or job.  These whys can give some insight on possible turn-on or turnoffs for each individual.


"If something anticipated arrives too late it finds us numb, wrung out from waiting, and we feel - nothing at all. The best things arrive on time. " - Dorothy Gillman



Do you feel like this is you on a typical day?


Overloaded and overworked?


Do you feel you could be more successful at accomplishing what you want if you could make time work for you instead of against you?



Then try our seminar:

Managing Time

on Thursday,

July 14, 2005,

7:00pm - 8:00pm



This seminar gives you the tools you need to make the best use of your time by doing the things that are most important to you first.  You will learn time management principles and related skills, how to remember appointments, and prioritize a task list, and how to deal with distractions that limit your focus and thus your accomplishments.



Cost per person is only $25 !




Rosemeade Recreation Center

1330 E.Rosemeade Pkwy

Carrollton, TX  75007



For more information, call: 

(972)- 466 - 9800

Reference class# 950054-01


 Please register soon

 to get your seat!



Click cover above to order Paperback Book or below for

RARA A Meeting Wizard's Approach Kindle e-Book

Click cover above to order Paperback Book or below for

TAPP Steps in Time Mgmt Kindle e-book

OPIE Project Planning and Implementation for Team - Only available as Kindle e-book on Amazon

Team Building Primer: A Start-up Guide for Developing Effective Teams, Committees, and Other Groups


Shirley Fine Lee's purpose is to help people and organizations increase capacity to produce results.

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