Anything worth
doing is worth planning for. So if a meeting is important, then it
should be planned by creating an agenda. Meeting agendas can
greatly enhance meeting productivity. Agendas help focus the meetings and
keep it on track to time restrictions.
The most efficient meetings will start by
following the 3T Rule for Meeting Agendas:
When I lead a meeting, at the beginning of each
meeting I review the agenda and get everyone's agreement to it. This
makes it easier to stick to the timeframes and topics that everyone accepted
at the beginning. Sticking to the agenda results in a more productive
use of
time.
At the end of the meeting, I will review our
progress against the agenda to show what we had accomplished. As part
of any meeting close, where a follow-up meeting will occur, I ask the group
to come up with a tentative meeting list of topics for the agenda of the
next meeting. This motivates the group to make the next meeting highly
successful too.
Click arrow to
play YouTube video "Defining R.A!R.A! Meeting Management Approach"
showing 4 components to better meetings, one of which is having an agenda.
"The majority of men meet with failure because of their lack of persistence
in creating new plans to take the place of those which fail." -
Napoleon Hill
