|
�
�
�
This bimonthly
e-news is made available
to further the mission:
�
�To
help organizations increase employee and system potential to produce
results.�
�
�
�
We encourage sending this to others so they may benefit from the information
provided.�
�
If you know others who would like to subscribe to this newsletter, please
forward this issue so they may
click here to subscribe.
�
To
remove your name from e-mail list,
click here to unsubscribe.
�
To
review past newsletters,
click here for archives. �
If you would like to reprint
an article or have a similar article written for your newsletter, please contact
the newsletter editor.
� � � �
Providing:
Classroom Delivery,�
Communication Publishing,
Consulting Services,
Instructional Design,
Keynote Addresses,
Meeting Facilitation,
Newsletter Articles,
Productivity Training,
Seminar Speaking,
System Support,
and Team Building.
�
�
� Copyright 2010
���� Shirley Lee
All Rights Reserved
www.ShirleyFineLee.com
~
2bproductive.blogspot.com |
�
The "20/80 Rule"
tells us we will typically accomplish 80% of our results through 20% of our
effort. The other 20% of additional results comes from about 80% of
additional effort.
�
�
Excellent time managers work from a "to do" list
of tasks they wish to accomplish during a day or week.� To become an
better time manager - when deciding what tasks to work on each day,
determine what priorities are important.� Then schedule time in during
the day to work on the highest priorities.� Followed by time for
appointment and medium priority work.� Low priority work should not be
planned.� Instead consider moving low priority item to a future date or
thinking about what might happen if the low priority items are not done.�
If nothing will happen, do not do those.� If something might happen,
plan low items for a future time or do them when time allows that will not
interfere with high and medium tasks.
�
An abbreviated explanation of priorities from
the book "TAPP Steps in Time Management" by Shirley Fine Lee -
coming to Amazon this summer:
�
- High - should be done and soon,
these items or project pieces that will help company or you achieve
outstanding results.
- Medium - typically standard
functions or items that should be done within a reasonable time period.
- Low - mostly nice to do items
because it can be put off until later or may in time become unnecessary
and be deleted
�
�
An easy way to
set priorities in teams is to vote on tasks to do, problems to work on, or
solutions to test.� The option that gets the most votes is what gets
worked.� However, it might be best to do a weighted voting approach
instead to insure more thought goes into the selection. Two ways to do this
are:� Value Method and Vote Distribution.
�
In the Value
Method, each team member gets 3 weighted votes to put on any item .�
For example they get to place a 3 next to the item they think is of the
highest importance.� Then a 2 next to medium and 1 next top lowest of
the 3 choices they most prefer.� After all team members place their
votes, the votes per item are tallied and the one with the highest score
gets worked.
�
In Vote
Distribution, each team member gets 5 equal value votes to put on up to
5 different items.� A member can choose not to use all their votes but
they can not place multiple votes by a single item in the list.� After
all team members have noted their votes on the list using a single mark or a
dot-sticker, the votes per item are counted and the one with the highest
count gets worked.� Then those with the next highest are put in the
queue for future team planning.�
�
�
In order to do high
priority tasks, schedule an appointment to do them on an computer-based or
phone/PDA type calendar.� then set an automated reminder as a
notification that it is time to begin working on the high priority tasks.�
�
From the TAPP
book two time management principles to� remember related to getting
high priority tasks done include:�
�
- If an item is important to remember to do,
then write it down.
- Accomplishments will not happen unless
they fit in the schedule.
�
�
"Decide what you want, decide what you
are willing to exchange for it. Establish your priorities and go to work."
- H. L. Hunt
|
�
ORDER�
MEETING MANAGEMENT
BOOK�
�
�R.A!R.A!
A Meeting Wizard's Approach
ISBN# 1-4196-5367-9
See Book Flyer
Book is a a no-nonsense and much-needed self-paced guide to planning and conducting meetings so that they are as productive, effectual, and smoothly run as
possible.�
�Order at:
www.Amazon.com
�
IN THE NEWS
ON-LINE
ARTICLES
BLOG POSTS
��
To ask the Meeting Wizard to speak at your
program or to facilitate your meeting or team-building event,
call 214-457-5736
�
Keynote Topics on Web
�
�
Follow� the Meeting�
Wizard on Twitter
�
�
|
